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AMS Sectional Meeting Registration/Housing/Etc. Information



Program |  Deadlines |  Inquiries: meet@ams.org

2012 Eastern Sectional Meeting
Rochester Institute of Technology, Rochester, NY
September 22-23, 2012 (Saturday - Sunday)
Meeting #1082

Associate secretaries:

Steven H Weintraub, AMS shw2@lehigh.edu


Accommodations

Participants should make their own arrangements directly with the hotel of their choice as early as possible. Special discounted rates have been negotiated with the hotels listed below. Rates quoted do not include the combined New York state sales tax (8%) and occupancy tax (5%). Participants must state that they are with the American Mathematical Society (AMS) Meeting at Rochester Institute of Technology to receive the discounted rate. The AMS is not responsible for rate changes or for the quality of the accommodations. Hotels have varying cancellation and early checkout penalties; be sure to ask for details when making your reservation.

Country Inn & Suites, Rochester-Henrietta, 4635 West Henrietta Road, Rochester, NY 14467; 585-486-9000; 800-596-2375 (toll free); http://www.countryinns.com/rochester-hotel-ny-14467/nyrochso/locations. Rates are US$99 for a standard room with two queen beds, double occupancy. This entire property is non-smoking. Amenities include complimentary continental breakfast; free coffee/cookies all day; free shuttle service to and from Greater Rochester International Airport Monday–Friday (with advanced registration); business center; in-room refrigerator, coffee maker, microwave oven; complimentary parking; free high-speed Internet in guest rooms; and fitness room. This property is located approximately four miles from the campus. Cancellation and early check-out policies vary; be sure to check when you make your reservation. The deadline for reservations at this rate is August 21, 2012.

Best Western, 940 Jefferson Rd., Rochester, NY 14623; 585-427-2700; www.bestwestern.com/rochestermarketplaceinn. Rates are US$84.99 for single/double occupancy. Amenities include complimentary hot breakfast with omelet station; limited free shuttle service within five miles of the hotel (9 a.m.– 5 p.m.); in-room coffee maker, microwave, and refrigerator; free in-room wireless Internet; 24-hour complimentary cookies, coffee, and tea in lobby; complimentary parking; and fitness center. This property is located approximately three miles from the campus. Cancellation and early check-out policies vary; be sure to check when you make your reservation. The deadline for reservations at this rate is September 6, 2012.

RIT Inn and Conference Center, 5257 West Henrietta Road, Henrietta, NY 14467; 585-359-1800; www.RITINN.com. Rates are US$94 per night for single or double/double occupancy for the dates of this meeting. Amenities include cable TV in guest rooms; in-room coffee maker; on-site business center; outdoor and indoor heated swimming pools, fitness center; two restaurants on property serving breakfast, lunch, and dinner; and free shuttle service to RIT and the airport. This property is located approximately one mile from the campus. Cancellation and early check-out policies vary; be sure to check when you make your reservation. The deadline for reservations at this rate is August 31, 2012.

Courtyard by Marriott Brighton, 33 Corporate Woods, Rochester, NY 14623; 585-292-1000; www.Marriott.com/ROCCH. Rates are US$109 for single or double occupancy. Amenities include an in-room coffee maker; fitness center; indoor heated pool; business center; “The Market” 24-hour snack shop; on-property restaurant serving breakfast and dinner, featuring Starbucks coffee; and complimentary airport shuttle. This property is located approximately four miles from the campus. Cancellation and early check-out policies vary; be sure to check when you make your reservation. The deadline for reservations at this rate is August 31, 2012.

Fairfield Inn by Marriott Airport, 1200 Brooks Avenue, Rochester, NY 14624; 585-529-5000; www.Marriott.com/ROCFA. Rates are US$114 per night for single/double occupancy. Amenities include an in-room coffee maker, complimentary deluxe continental breakfast, fitness center, indoor heated pool, complimentary wireless Internet, "The Market"; 24-hour snack shop, and complimentary coffee service in the lobby. This property is located approximately four and one half miles from the campus. Cancellation and early check-out policies vary; be sure to check when you make your reservation. The deadline for reservations at this rate is August 31, 2012.

RIT has arranged for Monroe Transportation Services to provide a limited shuttle service to and from these properties on September 22 and 23. Please inquire at the front desk of your hotel to learn of pick-up locations and times.

Dining on Campus

There are several options for dining available in the Student Alumni Union (Building 4), which is approximately a five-minute walk from the location of the meeting. Other options also very nearby are the Global Village Cantina and Crossroads located in the Global Village and the Ctrl Alt Deli located in Golisano Hall (Building 70). Hours of operation for the fall for these vendors will be posted on the RIT website sometime in late July or early August, http://finweb.rit.edu/diningservices/hourofoperation.html.

Local Information and Maps

A campus map may be found at http://maps.rit.edu. Information about Rochester Institute of Technology School of Mathematical Sciences may be found at http://www.rit.edu/cos/math/welcome.php. Please watch this page for additional information on this meeting. Please visit the RIT website at http://www.rit.edu for additional information on the campus.

Other Activities

Book Sales: Stop by the on-site AMS bookstore and review the newest titles from the AMS, enjoy up to 25% off all AMS publications, or take home an AMS t-shirt! Complimentary coffee will be served courtesy of AMS Membership Services.

AMS Editorial Activity: An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you would like to discuss with the AMS, please stop by the book exhibit.

Parking

Hotels are all approximately between one and five miles driving distance from the RIT campus. Parking for the meeting is in Parking Lot U, located off Eleanor Gleason Circle and approximately 2 blocks from Thomas Gosnell Hall. This parking lot is open to anyone on weekends, and visitors will not require a parking permit.

Registration and Meeting Information

Registration will be held in the Atrium of Gosnell Hall. The AMS book exhibit will also be held in Gosnell Hall in Room 8-1300. All Invited Addresses will be held in the Van Peursem Auditorium in Gosnell Hall, room number 8-1250. Special Sessions will be held in Gosnell Hall, Gleason Hall, and Orange Hall. Please refer to the campus map at http://maps.rit.edu for specific locations. The registration desk will be open on Saturday, September 22, 7:30 a.m.-4:00 p.m.; and Sunday, September 23, 8:00 a.m.-12:00 p.m. Fees are US$53 for AMS members, US$74 for nonmembers; and US$5 for students, unemployed mathematicians, and emeritus members. Fees are payable on-site via cash, check, or credit card.

There will be a reception sponsored by the Rochester Institute of Technology, School of Mathematical Sciences. It will take place between 6:00 p.m. and 8:00 p.m. on Saturday, September 22, 2012, in the Alfred L. Davis room in the Student Alumni Union.  The AMS thanks our hosts for their gracious hospitality.

Travel

RIT is approximately five miles from Greater Rochester International Airport (ROC).

By Air: The Greater Rochester International Airport (ROC) is located at 1200 Brooks Ave., Rochester, NY, approximately four miles southwest of the city of Rochester. Rochester is serviced by Air Canada, AirTran, American Eagle/American Airlines, Delta, Jet Blue, United and US Airways. Their website is http://www.rochesterintlairport.com/. Ground transportation options from the airport include shuttle service, public buses, taxi, and rental cars.

Some hotels offer complimentary shuttle service to the airport; please check with your hotel when you make your reservation. Shuttle service for hire to and from the airport is available through Around Town Shuttle service (585-227-9334).

Taxicabs are available through Advance Airport Taxi Service (585-235-3333). The taxi booth is located in front of the main terminal, center entranceway, lower level; rates are US$10.00 minimum to and from the airport, with US$2.50 for each additional passenger and US$3.00 per mile.

By Train: Amtrak provides service to the city of Rochester. The train station is located at 320 Central Avenue, Rochester, NY 14605 (800-872-7245). Information on schedules and fares can be found at http://www.amtrak.com.

By Bus: Bus service is offered by New York Trailways and Greyhound Bus Line. Both bus companies share a terminal at Midtown Plaza, which is located in downtown Rochester at 168 Cumberland St., Rochester, NY (585-232-5121). Information on schedules and fares can be found at www.greyhound.com and www.trailwaysny.com.

By Car:

From the Airport: Turn right onto Brooks Avenue, then right onto Interstate 390 South. From 390, take the Scottsville Road exit and turn right. Drive for approximately three miles, then turn left onto Jefferson Road. Travel east for approximately one-half mile to the campus.

From Interstate 90: Take Exit 46 and proceed north on Interstate 390 to Exit 13 (Hylan Drive). Turn left on Hylan and continue north to Jefferson Road. Turn left on Jefferson and proceed west for approximately two miles to the campus.

Car Rental: There are five car rental agencies with offices at the Greater Rochester International Airport. For reservations with AVIS please dial toll-free 800-831-2847 or visit their website at www.avis.com. For reservations with Hertz please dial toll-free 800-654-3131 or visit their website at www.hertz.com. For reservations with Budget please dial toll-free 800-527-0700 or visit their website at www.budgetrentacar.com. For reservations with National please call toll-free 877-222-9058 or visit their website at www.nationalcar.com. For reservations with Enterprise please call toll-free 800-325-8007 or visit their website at www.enterprise.com.

Local Transportation

Taxi Service:

Sentry Taxicab (585-235-7777; 800-taxicab (toll-free)) provides service throughout Monroe County 24 hours a day. This company provides taxicab service in both cars and vans which hold five to seven passengers.

Bus Service within Rochester: The airport and the city of Rochester are serviced by the Rochester Transit Service (RTS). Bus schedules are available at the Visitors Information Booth at the airport, can be obtained by calling RTS directly at 585-288-1700, or can be viewed by visiting the RTS website at http://www.rgrta.com/. The bus shelter at the airport is located on lower level roadway, east end of airport. RIT is also a stop on Route 24 of the RTS bus service. The current bus fare rate is US$1.

Weather

The average high temperature for September is approximately 72 degrees and the average low is approximately 52 degrees. Rain is common for this time of year. Visitors should be prepared for inclement weather and check weather forecasts in advance of their arrival.

Information for International Participants

Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the U.S. found at http://sites.nationalacademies.org/pga/biso/visas/ and http://travel.state.gov/visa/visa_1750.html. If you need a preliminary conference invitation in order to secure a visa, please send your request to macams.org.

If you discover you do need a visa, the National Academies website (see above) provides these tips for successful visa applications:

* Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore, applicants should provide proof of “binding” or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following:

- family ties in home country or country of legal permanent residence

- property ownership

- bank accounts

- employment contract or statement from employer stating that the position will continue when the employee returns;

* Visa applications are more likely to be successful if done in a visitor's home country than in a third country;

* Applicants should present their entire trip itinerary, including travel to any countries other than the United States, at the time of their visa application;

* Include a letter of invitation from the meeting organizer or the U.S. host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered;

* If travel plans will depend on early approval of the visa application, specify this at the time of the application;

* Provide proof of professional scientific and/or educational status (students should provide a university transcript).

This list is not to be considered complete. Please visit the websites above for the most up-to-date information.


Inquiries: meet@ams.org