AMS Sectional Meeting Registration/Housing/Etc. Information
Program | Deadlines |
2014 Spring Central Sectional Meeting
Texas Tech University, Lubbock, TX
April 11-13, 2014 (Friday - Sunday)
Georgia Benkart, AMS email@example.com
Participants should make their own arrangements directly with the hotel of their choice. Special discounted rates were negotiated with the hotels listed below. Rates quoted do not include hotel tax. Participants must state that they are with the American Mathematical Society (AMS) Meeting at Texas Tech University to receive the discounted rate. The AMS is not responsible for rate changes or for the quality of the accommodations. Hotels have varying cancellation and early checkout penalties; be sure to ask for details.
Staybridge Suites, 2515 19th Street, Lubbock, TX 79410, 806-765-8900; www.staybridge.com/lubbocktx. Rates are US$109 for a queen suite and US$119 for a king suite. Please note that hotel tax is 13%. Please mention "TTU Department of Mathematics, 2014 Sectional Meeting" to get the discounted rate. Amenities include free high-speed Internet and complimentary breakfast. The hotel is located 1.5 miles from campus. Check in time is 3:00 p.m. and check out time is 12:00 p.m. The deadline for reservations is March 11, 2014.
Hawthorn Suites By Wyndham, 4435 Marsha Sharp Freeway, Lubbock, TX 79407, 806-792-3600; www.hawthornlubbock.com. Rates are US$99 for a single, US$109 for a double, and US$149 for a suite. Please note that the hotel tax is 13%. Please mention "2014 Sectional Meeting" to get the discounted rate. Amenities include free airport shuttle, complimentary high-speed Internet, free breakfast, campus shuttle service, and a fully equipped kitchen or kitchenette with microwave, refrigerator, and stove. The hotel is located 3 miles from campus. Check in time is 3:00 p.m. and check out time is 11:00 a.m. The deadline for reservations is March 19, 2014.
La Quinta Inn and Suites Lubbock North, 5006 Auburn Street, Lubbock, TX 79416, 806-749-1600; http://www.lq.com/lq/properties/propertyProfile.do?ident=LQ6018&propId=6018. Rates are US$94 for a single and US$114 for a suite. Please note the hotel tax is 13%. Please mention "2014 American Mathematics Society Sectional Meeting" to get the discounted rate. Amenities include free airport shuttle, complimentary high-speed Internet, free breakfast, campus shuttle service as well as a heated indoor pool, hot tub and onsite fitness center. The hotel is located 4.3 miles from campus. Check in time is 3:00 p.m. and check out time is 12:00 p.m. The deadline for reservations is March 6, 2014
MCM Elegante Hotel and Suites (Formerly Holiday Inn Lubbock-Towers), 801 Avenue Q, Lubbock, TX 79401, 806-763-1200; http://mcmelegantelubbock.com. Rates are US$89 single/double. Please note the hotel tax is 13%. Please mention "2014 Sectional Meeting" to get the discounted rate. Amenities include complimentary shuttle service to and from the airport, shuttle service to campus, free high-speed Internet, fitness center and indoor pool. This hotel is located 2.3 miles from campus. Check in time is 4:00 p.m. and check out time is 12:00 p.m. The deadline for reservations is March 13, 2014.
Overton Hotel and Conference Center, 2322 Mac Davis Lane, Lubbock, TX 79401, 888-776-7001; http://www.overtonhotel.com. Rates are US$109 for a double room. Please note the hotel tax is 13%. Amenities include shuttle service to and from the airport, free high-speed Internet, full-service Business Center, heated outdoor pool and jacuzzi, and Fitness Center. The deadline for reservations is March 21, 2014.
On Campus–the Student Union Building is located at 15th Street & Akron Avenue. The Market at Stangel/Murdough is located at 3009 Main Street.
Sam’s Place @ the Student Union is the place to get your favorite south-of-the-border food items, including nachos, burritos, burrito bowls, and quesadillas, as well as many Grab-n-Go options. Closed Saturday, open 12:00 p.m.–6:00 p.m. Sunday.
The Market @ Stangel/Murdough hosts numerous options to satisfy the appetites of all, including sandwiches on fresh baked breads, authentic Mexican foods, grilled items, Asian/Wok foods, pizza and Italian foods, made-to-order pasta entrées, and a café that serves specialty coffees. All of these options are open for dine in and carry out. Open Saturday 9:00 a.m.–7:00 p.m. and Sunday 9:00 a.m.–2:30 p.m.
Off Campus–There is a wide variety of restaurants and fast food. For further options:
One Guy from Italy, 1101 University Avenue & 4320 50 Street, 806-747-1226. Featuring pizza & calzones and fine Italian cuisine. Open Saturday 11:00 a.m.–12:00 a.m. and Sunday 11:00 a.m.–11:00 p.m.
Texas Roadhouse, 4801 S Loop 289, 808-799-9900. Hand cut steaks, ribs, and margaritas, a classic American steak house. Open Saturday 11:00 a.m.–11:00 p.m. and Sunday 11:00 a.m.–10:00 p.m.
Abuelo’s Mexican, 4401 82nd Steet, 806-794-1762. Open Saturday 11:00 a.m.–11:00 p.m. and Sunday 11:00 a.m.–10:00 p.m.
Triple J Chophouse & Brew Co, 1807 Buddy Holly Avenue, 806-771-6555. Brew pub and steak house with comfortable atmosphere. Open Saturday 11:00 a.m.–12:00 a.m. and closed Sunday.
Manna Bread & Wine, 2610 Salem Avenue, Ste 19, 806-791-5600. Modern American wine bar with Italian influenced cooking. Open Saturday 11:00 a.m.–10:00 p.m. and closed Sunday.
Jazz, A Louisiana Kitchen, 3703 19th St Steet C, 806-799-2124. Authentic French Quarter Cafe, featuring fine Cajun/Creole cuisine. Open Saturday 11:00 a.m.–2:00 a.m. and Sunday 11:00 a.m.–10:00 p.m.
Registration and Meeting Information
Save time and register NOW online! You may now register for this meeting through Monday, April 7, 2014. After that date, you may register at the meeting (see below). Fees are US$54 for AMS members, US$76 for nonmembers; and US$5 for students, unemployed mathematicians, and emeritus members.
100% refunds will be issued for any advance registrations cancelled by Friday, April 11, 2014. After that date, no refunds will be issued.
To register online, go to https://www.ams.org/meetreg?meetnum=2211. You will be required to create a web account. This will be a quick setup process, requiring only a username (email address), password, name, and address. Once you create an account, you will be able to continue on to register for the meeting. The same username and password may be used to register for all future sectional meetings. If you have already set up a web account with the American Mathematical Society, you should use your current username and password. You DO NOT have to set up a new account.
Your badge and program will be ready for pickup when you arrive at the meeting; simply go to the registration desk (see below) at hours indicated. It is helpful if you bring a copy of your receipt.
We hope you find this new system easy to use. Once your information is in our system you will not have to enter your contact information for any future sectional meetings, unless it has changed; thus making your registration faster and easier. For any questions or concerns about this process, please contact the Mathematics Meetings Service Bureau at firstname.lastname@example.org or toll free at 800-321-4267 x 4144 or x 4137.
Onsite Information and Registration
Registration and the book exhibit will be located in the first floor lobby and adjacent to Room 106 of the Department of Mathematics and Statistics Building. The location of the Special Sessions and Invited Addresses is to be determined. You can find the campus map here: http://www.ttu.edu/map/.
The on-ite registration desk will be open on Friday, April 11, 1:00 p.m.–5:00 p.m. and Saturday, April 12, 7:30 a.m.–4:00 p.m. Fees are US$54 for AMS members, US$76 for nonmembers; and US$5 for students, unemployed mathematicians, and emeritus members. Fees are payable on-site via cash, check, or credit card.
It is the goal of the AMS to ensure that its conferences are accessible to all, regardless of disability. AMS shall strive, unless it is not practicable, to choose venues that are fully accessible to the physically handicapped.
If special needs accommodations are necessary in order for you to participate in an AMS Sectional Meeting, please communicate your needs in advance to the AMS Meetings Department by:
Book Sales: Stop by the onsite AMS bookstore and review the newest titles from the AMS, enjoy up to 25% off all AMS publications, or take home an AMS t-shirt! Complimentary coffee will be served courtesy of AMS Membership Services.
AMS Editorial Activity: An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you would like to discuss with the AMS, please stop by the book exhibit.
Local Activities: The Texas Tech University Department of Mathematics & Statistics will host a reception for conference attendees featuring heavy hors d’oeuvres, cash bar, and a live performance by local recording artist Andy Wilkinson. Friday, April 11, 6:30 p.m. at the Jones AT&T Stadium, West Side Stadium Club.
Local Information and Maps
This meeting will take place on the campus of the Texas Tech University. A campus map can be found at http://www.ttu.edu/map/. Information about the the Department of Mathematics and Statistics may be found at http://www.math.ttu.edu/. Please visit the university’s website at http://www.ttu.edu/ for additional information on the campus.
Visitor Permits–Any vehicle parked on the Tech campus must have a permit. Visitor permits can be obtained at any of the six entry stations to campus. See our visitor parking map for entry station locations: http://www.parking.ttu.edu/docs/mapdocuments/visitor-parking-map.png?sfvrsn=0. Visitor permits are only good for one day.
Park-and-Pay–Some visitor parking on campus is controlled by park-and-pay machines. The charge for these spaces is US$1.50/hour or US$9/day. The machines accept bills, coins and credit cards (MasterCard, Visa, Discover, and American Express).
Please pay careful attention to signage. During the weekend, it is free to park in any spot not specifically marked as being 24-hour reserved.
The Texas Tech University is located in Lubbock, TX. The Lubbock Preston Smith International Airport (LBB) is located approximately 8 miles northeast of the University.
Driving to Lubbock
Centrally located between Dallas, Texas, and Albuquerque, New Mexico, Interstate 27 connects the city of Lubbock with two east-west interstate systems, I-20 and I-40. State highways 82, 84, 87, and 114 also provide easy access to cities throughout the region. The following numbers may also provide more information: Emergency Road Conditions - (806) 745-4411, Texas Department of Transportation - (806) 745-4411, Tourist Information - (800) 452-9292.
From the Airport–Head southwest on North Martin L King Blvd/Martin Luther King Jr Blvd toward East Bluefield Steet. Turn right onto US-82 W/Parkway Drive. Continue to follow US-82 W. Take the exit toward University Avenue and merge onto 4th Street. Turn left onto University Avenue followed by a right onto Broadway Street. The university will be on the left
Car Rental–Hertz is the official car rental company for the meeting. To make a reservation accessing our special meeting rates online at www.hertz.com, click on the box “I have a discount”, and type in our convention number (CV): 04N30004. You can also call Hertz directly at 800-654-2240 (U.S. and Canada) or 405-749-4434 (other countries).
Transportation service from the airport, located approximately 15 minutes from the conference hotels, is available. Traditional cab fare to/from the airport is approximately US$25.
City Cab- 806-765-7474
Yellow Cab- 806-765-7777
Royal Cab- 806-749-5333
VIP Royal Coach Private Service- 806-795-3888
Limousines of Lubbock- 806-743-5466
Lone Star Limousine- 888-286-5466
White Knights Limousines- 806-799-3366
The month of April is characterized by rising daily high temperatures, with daily highs increasing from 71°F to 79°F over the course of the month, exceeding 89°F or dropping below 55°F only one day in ten. Daily low temperatures range from 42°F to 52°F, falling below 32°F or exceeding 61°F only one day in ten. Throughout April, the most common forms of precipitation are thunderstorms, light rain, and moderate rain.
Information for International Participants
Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the U.S. found at sites.nationalacademies.org/pga/biso/visas/ and travel.state.gov/visa/visa_1750.html. If you need a preliminary conference invitation in order to secure a visa, please send your request to email@example.com.
If you discover you do need a visa, the National Academies website (see above) provides these tips for successful visa applications:
- Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore, applicants should provide proof of “binding” or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following:
- - family ties in home country or country of legal permanent residence
- - property ownership
- - bank accounts
- - employment contract or statement from employer stating that the position will continue when the employee returns;
- Visa applications are more likely to be successful if done in a visitor’s home country than in a third country;
- Applicants should present their entire trip itinerary, including travel to any countries other than the United States, at the time of their visa application;
- Include a letter of invitation from the meeting organizer or the U.S. host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered;
- If travel plans will depend on early approval of the visa application, specify this at the time of the application;
- Provide proof of professional scientific and/or educational status (students should provide a university transcript).
This list is not to be considered complete. Please visit the websites above for the most up-to-date information.