AMS Sectional Meeting Registration/Housing/Etc. Information
Program | Deadlines |
Spring Southeastern Sectional Meeting
University of Mississippi, Oxford, MS
March 1-3, 2013 (Friday - Sunday)
Steven H Weintraub, AMS firstname.lastname@example.org
Brian D Boe, AMS email@example.com
Participants should make their own arrangements directly with the properties listed below. Special rates for the meeting have been negotiated and are available at the properties shown below for the period of February 28–March 3, 2013, except where noted. When making reservations participants should state that they are with the American Mathematical Society meeting on campus. Hotels have varying cancellation or early checkout penalties; be sure to ask for details when making your reservation. The room rates listed do not include applicable taxes; the current tax rate on hotel rooms is 7%.
Inn at Ole Miss, 1 Alumni Dr. (on campus), University, MS 38677; phone: 662-234-2331 or 888-486- 7666; fax: 662-536-4835. http://theinnatolemiss.com. Standard double accommodations are US$94/night and are equipped with two double beds. Deluxe accommodations are US$114/night and are equipped with two double beds, one king bed, one queen bed, or two queen beds and may also include microwaves or minirefrigerators. One-bedroom suites are the newest rooms in the hotel for US$159/night and are equipped with two queen beds, a separate living area, a kitchenette, and pull-out sofa.
Rates include free wireless Internet access, in-room coffeemaker, complimentary deluxe continental breakfast, fitness center, and complimentary shuttle service to and from Oxford Square nightly, where many restaurants are located. The McCormick Cafe on premises is open for breakfast Monday–Sunday, 7:00 a.m. to 10:00 a.m., and lunch Monday–Friday. Hotels have varying cancellation or early checkout penalties; be sure to ask for details when making your reservation. The deadline for reservations is February 14, 2013.
University Inn Oxford,1101 Bickerstaff Dr., Oxford, MS 38655; phone: 662-234-9500; fax: 662-234-9330. US$70 for single/double (note that no rooms are available at this rate on Thursday night, Feb. 28). Rooms are equipped with a coffee maker, microwave, and refrigerator. Rates include complimentary hot/cold breakfast buffet, free wired/wireless Internet access. There are several popular restaurants within a mile or so. Distance to the meeting site is 1.6 miles. Hotels have varying cancellation or early checkout penalties; be sure to ask for details when making your reservation. The deadline for reservations is February 8, 2013.
Super 8 Oxford, 2201 Jackson Ave., West, Oxford, MS 38655; phone: 662-234-7013; fax: 662-236-4378. US$72.99 for single/double. Rooms are equipped with refrigerators, microwaves, and coffee makers. Rates include complimentary continental breakfast with some hot items, free high-speed wireless, heated outdoor pool, and on-site fitness room. University Mall is across the street; a variety of restaurants and cocktail lounges are within easy walking distance. Distance to the meeting site is 1.5 mi. Hotels have varying cancellation or early checkout penalties; be sure to ask for details when making your reservation. The deadline for reservations is February 7, 2012.
Comfort Inn, 1808 Jackson Ave. West, Oxford, MS 38655; 662-234-6000; 662-281-0101 (fax). The group rate is US$69.99/single or double, and includes free in-room wireless, in-room microwave and refrigerator, and complimentary hot breakfast. Please note that the rates are effective for Friday and Saturday only. Distance to the meeting site is about 1.3 miles. Hotels have varying cancellation or early checkout penalties; be sure to ask for details when making your reservation. Hotel will sell rooms until they run out; no deadline established.
Hampton Inn-Conference Center, 103 Ed Perry Blvd., Oxford, MS 38655; 662-234.5565; 662-234-5535 (fax). The group rate is US$129/single or double, and includes free high-speed internet access and complimentary hot breakfast. This rate is effective for Friday and Saturday nights only. Distance to the meeting site is about 4.25 miles. Hotels have varying cancellation or early checkout penalties; be sure to ask for details when making your reservation. The deadline for reservations is February 1.
Other options for accommodations: For other types of accommodations, please see the website maintained by the Oxford Convention and Visitors Bureau at www.oxfordcvb.com/lodging.html.
Dining on Campus
There are a number of dining options in the Student Union Food Court, open 7:00 a.m. to 9:00 p.m. on Friday, and 10:00 a.m. to 8:00 p.m. on Saturday and Sunday. There are many other options if one walks about 1/2 mile west on University Ave. out to N. Lamar Blvd.
Local Information and Maps
The University of Mississippi Department of Mathematics website is found at www.olemiss.edu/depts/mathematics/. A campus map is found at www.olemiss.edu; click on “MAP” in the links references at the top of the page.
AMS Book Sale: Stop by the on-site AMS bookstore and review the newest titles from the AMS, enjoy up to 25% off all AMS publications, or take home an AMS t-shirt! Complimentary coffee will be served courtesy of AMS Membership Services.
AMS Editorial Activity: An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you would like to discuss with the AMS, please stop by the book exhibit.
NEW! Reception: There will be a conference reception on Saturday, March 2 from 6:00 p.m. -7:30 p.m. in the South End Zone of the Vaught-Hemingway Football Stadium located immediately behind Hume Hall. Guests must enter via Gate 27. Wine and butlered hors d’oeuvres with a local flavor will be served.
NEW! Turner Center Gymnasium and Natatorium: Conference participants may use the recreational facilities, including seventy yard indoor swimming pool with diving boards, weight room, by showing their conference badges and paying a fee of US$5.
Parking passes for Friday, March 1 can be obtained in advance by emailing firstname.lastname@example.org, or may be picked up at the registration table at Hume Hall. According to the Director of Parking & Transportation, on Friday March 1, 2013 guests must park at the South Lot, which can be accessed just off of Old Taylor Road, from Highway 6. (The South Lot, which is bright pink and directly “under” the football stadium on the parking map, will be on the left.) A shuttle, namely the Gold Route, runs every 10 minutes until 6:05pm. It will drop riders off at the parking lot by Kennon Observatory, which is very close to Hume Hall and the Union. There will not be a charge for riding the Gold Route. On Saturday and Sunday no parking pass is required and guests may park on campus in any legal parking space.
Parking map: http://gis.mmri.olemiss.edu:8008/parking/default.aspx.
Campus map: http://map.olemiss.edu/.
Registration and Meeting Information
The meeting will take place on the campus of the University of Mississippi. Registration will be conducted in Hume Hall (also the location of the Department of Mathematics) and sessions will be held in Hume Hall, The Ole Miss Union, and Fulton Chapel. The registration desk will be open Friday, 1:00 p.m.–5:00 p.m., and Saturday, 7:30 a.m.–4:00 p.m. Fees are US$53 for AMS members, US$74 for nonmembers; and US$5 for students, unemployed mathematicians, and emeritus members. Fees are payable on-site by cash, check, or credit card.
The Oxford Convention and Visitors Bureau website includes a wealth of information about the Oxford area, including maps, a restaurant guide, and a wealth of information about the sites to see. The area may be best known as the home of Nobel Prize winning author William Faulkner. Successful author John Grisham also has a home in Oxford.
The nearest large airport is Memphis International Airport (MEM) 2491 Winchester Road Suite 113 Memphis, TN 38116-3856; (901) 922-8000. The airport is about 75 miles north of Oxford, about a 1 1/4 hour drive. There are no shuttles to the campus; cab fare would be US $182.50 each way (fixed rate).
Participants travelling from the Memphis airport may take advantage of the University of Mississippi’s custom shuttle service through the Division of Outreach. The cost is US$135 round trip, or US$85 one way. Please fill out this form and return to Barbara H. Thompson, email@example.com.
Getting to the campus by car:
From Memphis, TN (north of campus): Take I-55 south for 63 miles, then take the Batesville/Oxford exit. Merge onto MS-6 and proceed east toward Oxford for 26 miles. When you reach Oxford, take the second exit, Coliseum Drive, onto campus. Or, take US-78 for 52 miles and exit at Holly Springs/Oxford and merge onto MS-7 south for 31 miles. Once in Oxford take the 4th exit onto MS-6 and proceed west. Take the 3rd exit, Coliseum Drive, onto campus.
From Jackson, MS (south of campus): Take I-55 north for 150 miles, then take the Batesville/Oxford exit and follow as described above.
From Tupelo, MS (east of campus): Take MS-6 west for 53 miles, then take the 6th exit, Coliseum Drive, onto campus.
NEW! Ride Wiki:
A ride wiki has been created for shared travel between Memphis, TN and Oxford, MS. The website for this is https://docs.google.com/document/d/19BFd1Kq9pr79fpCFYqUiwbdxLiKmaPccJuN3fT6N4jc/edit.
NEW! Oxford/University Bus Schedules:
Schedules are located at www.oxfordms.net/visitors/transit/bus-routes-a-schedules.html.
Hertz is the official car rental company for the meeting. To make a reservation accessing our special meeting rates online at www.hertz.com, click on the box “I have a discount”, and type in our convention number (CV): 04N30003. You can also call Hertz directly at 800-654-2240 (U.S. and Canada) or 405-749-4434 (other countries). At the time this announcement was prepared, rates were US$28.49 to US$71.49 per day on the weekend. At the time of your reservation, the meeting rates will be automatically compared to other Hertz rates and you will be quoted the best comparable rate available.
Early March weather can be quite variable with temperatures ranging from the high 50s into the 80s, so dressing in layers is advised. Passing showers are a possibility.
Information for International Participants
Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the U.S. found at sites.nationalacademies.org/pga/biso/visas/ and travel.state.gov/visa/visa_1750.html. If you need a preliminary conference invitation in order to secure a visa, please send your request to firstname.lastname@example.org.
If you discover you do need a visa, the National Academies website (see above) provides these tips for successful visa applications:
- Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore, applicants should provide proof of “binding” or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following:
- - family ties in home country or country of legal permanent residence
- - property ownership
- - bank accounts
- - employment contract or statement from employer stating that the position will continue when the employee returns;
- Visa applications are more likely to be successful if done in a visitor’s home country than in a third country;
- Applicants should present their entire trip itinerary, including travel to any countries other than the United States, at the time of their visa application;
- Include a letter of invitation from the meeting organizer or the U.S. host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered;
- If travel plans will depend on early approval of the visa application, specify this at the time of the application;
- Provide proof of professional scientific and/or educational status (students should provide a university transcript).
This list is not to be considered complete. Please visit the websites above for the most up-to-date information.