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AMS Sectional Meeting Registration/Housing/ Etc.



Program |  Deadlines | Inquiries:  meet@ams.org

2008 Spring Eastern Meeting
Courant Institute of New York University
New York, NY, March 15–16, 2008 (Saturday - Sunday)
Meeting #1036

Associate secretary:
Lesley M. Sibner, AMS, lsibner@duke.poly.edu


Accommodations

Participants should make their own arrangements directly with a hotel of their choice as early as possible. Special rates have been negotiated with the hotels listed below. The AMS is not responsible for rate changes or for the quality of the accommodations. When making a reservation, participants should state that they are with the American Mathematical Society (AMS) at Courant, NYU. Cancellation and early checkout penalties vary with each hotel; be sure to check the policy when you make your reservations. Please check this page often as there is a possibility that additional hotels will be added for this meeting.

N.B. These properties are all within the City of Manhattan and the number of rooms available is VERY limited! Participants are encouraged to book a hotel room early as rooms are expected to sell out. Please note that once the deadline has passed the group rate is not guaranteed and may not be honored.

Embassy Suites New York, 102 North End Avenue, New York, NY 10282; telephone: 212-945-0100; fax: 212-945-3012; approximate 25-minute walk or combination bus/subway ride from the campus meeting site; US$279 for single/double. Rates quoted do not include the sales tax of 13.75% and US$3.50 occupancy tax. Be sure to check cancellation and early checkout policies. Parking fees for overnight parking is US$55. Amenities include high-speed Internet access in the rooms for US$9.95 per day and fitness room. Reservations should be made by contacting 800-HILTONS (445-8667) and identifying the American Mathematical Society at Courant, NYU. Deadline for reservations is February 10, 2008. You will find restaurants within walking distance of the hotel.

The New Yorker Hotel, 481 Eighth Avenue, New York, NY 10001; telephone: 212-244-0719, fax: 212-760-0651; approximately a 25-minute combination subway ride and short walk from the campus meeting site; US$179 for single. Rates quoted do not include the sales tax of 13.75% and US$3.50 occupancy tax. Be sure to check cancellation, guarantee, and early checkout policies. Amenities include free Wi-Fi from the 21st floor up, and a complimentary fitness center. Parking is valet, and the cost is US$30 per 24-hour period, with no in and out privileges. Deadline for reservations is February 10, 2008. You will find restaurants within walking distance of the hotel.

W New York Hotel, 541 Lexington Avenue, New York, NY 10022; telephone: 212-755-1200, fax: 212-319-8344; approximately two miles, and about a 25-minute combination subway ride and short walk from the campus meeting site; US$259 for single queen. Rates quoted do not include the sales tax of 13.75% and the US$3.50 occupancy tax. Changes or cancellations must be made by 5:00 p.m. 72 hours prior to the day of arrival. In the event of a guaranteed no-show, the guest will be charged a cancellation fee of one night's room and tax. Amenities include high-speed Internet access in the rooms for US$16.95 per 24-hour period, complimentary wireless in the lobby area, and a fitness center. Deadline for reservations is February 10, 2008. You will find restaurants within walking distance of the hotel.

Food Service

There are a variety of restaurants within walking distance of the hotels and sessions.

Local Information

The Courant Institutes homepage is located at http://www.cims.nyu.edu/; New York University's home page is http://www.nyu.edu/. There is an excellent downloadable campus map at: http://www.nyu.edu/about/campus.map.pdf and helpful visitors information at http://www.nyu.edu/community/visitors.html.

Also, for getting to and from most anywhere in Manhattan, using the subway or bus, or even to find out the cost of a cab, you can use this great website http://www.hopstop.com/?city=newyork.

Other Activities

AMS Book Sale: Stop by the on-site AMS Bookstore. Review the newest titles from the AMS, enter the FREE book drawing, enjoy up to 25% off all titles, or even take home the new AMS T-shirt! Complimentary coffee will be served courtesy of AMS Membership Services.

AMS Editorial Activity: An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you would like to discuss with the AMS, please stop by the book exhibit.

Parking

The closest available off-street parking is at:

  • Hillary Gardens Garage (about three or four blocks away), 300 Mercer St. between 8th St. and Waverly Pl. (212-473-8752); rates are US$14 (for up to 10 hours) if you arrive before10:00 a.m. or US$25 (for up to10 hours) if arrival is after 10:00 a.m.. The cost for parking overnight is US$32,

  • Washington Square Village Garage, 1 Washington Square Village, between West 3rd St. and Bleecker St. (212-253-9061); rates are US$27 for up to 10 hours (SUVs, 4x4s US$10 additional), and

  • Thompson Street Garage, 221 Thompson between West 3rd St. and Bleecker St. (212-677-8741); rates are US$18 if you arrive between hours of 6:00-10:00 a.m. and stay until 7:00 p.m. For arrival after 10 a.m., the cost is US$25 for a 12-hour period, the cost for parking overnight is US$38.

Registration and Meeting Information

The meeting is at the Courant Institute of Mathematical Sciences, Warren Weaver Hall, 251 Mercer St. between 3rd and 4th Streets. Sessions will take place here and in other buildings. Invited Addresses will be in Warren Weaver Hall.

The registration desk will be in Warren Weaver Hall and will be open 7:30 a.m.-4:00 p.m. on Saturday, March 15, and 8:00 a.m. - noon on Sunday, March 16. Fees are US$40 for AMS or CMS members, US$60 for nonmembers; and US$5 for students/unemployed/AMS emeritus, payable on site by cash, check, or credit card.

Travel

For travel information please check out The Port Authority of New York & New Jerseys website: http://www.panynj.gov/. It has links to all the airports: J. F. Kennedy, LaGuardia, Newark, and Teterboro. You will be able to access directions from the airports to the city by mass transit.

Public Transportation

Visit http://www.hopstop.com/?city=newyork. This is a great site where you can request directions using several transportation modes: walking, subway, or bus directions in different combinations, as well as the cost of a cab from one point in the city to another. This would be a good site to find out the best way for you to get to and from your hotel to the meeting site.

Car Rental

Avis is the official car rental company for the sectional meeting in New York, New York. All rates include unlimited free mileage. Weekend daily rates are available from noon Thursday-Monday at 11:59 p.m. and start at US$60 per day. Rates for this meeting are effective March 9 - 22, 2008. Should a lower qualifying rate become available at the time of booking, Avis is pleased to offer a 5% discount off the lower qualifying rate or the meeting rate, whichever is lowest. Rates do not include any state or local surcharges, tax, optional coverages, or gas refueling charges. Renters must meet Avis age, driver, and credit requirements.Reservations can be made by calling 1-800-331-1600 or online at http://www.avis.com. Meeting Avis Discount Number J098887.

Weather

In the New York City area, the high temperature averages around 45°F for the month of March, with lows around 30°F. Precipitation in March averages less than one inch and snow is not expected (but you never know!).

Weather varies considerably in this part of the country and it would be wise to consult the weather forecast on the Web (e.g., www.weather.com for New York City, NY) just before coming to the meeting.

Information for International Participants

Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important informationabout traveling to the U.S. found at http://www7.nationalacademies.org/visas/Traveling_to_US.html and http://travel.state.gov/visa/index.html. If you need a preliminary conference invitation in order to secure a visa, please send your request to dls@ams.org.

If you discover you do need a visa, the National Academies website (see above) provides these tips for successful visa applications:

* Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore, applicants should provide proof of "binding" or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following:

  • family ties in home country or country of legal permanent residence
  • property ownership
  • bank accounts
  • employment contract or statement from employer stating that the position will continue when the employee returns;

* Visa applications are more likely to be successful if done in a visitor's home country than in a third country;

* Applicants should present their entire trip itinerary, including travel to any countries other than the United States, at the time of their visa application;

* Include a letter of invitation from the meeting organizer or the U.S. host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered;

* If travel plans will depend on early approval of the visa application, specify this at the time of the application;

* Provide proof of professional scientific and/or educational status (students should provide a university transcript).

This list is not to be considered complete. Please visit the web sites above for the most up-to-date information.


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