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AMS Sectional Meeting Registration/Housing/ Etc.



Program |  Deadlines | Inquiries:  meet@ams.org

2005 Eastern Section Meeting
Bard College
Annandale-on-Hudson, NY, October 8—9, 2005
Meeting #1009

Associate secretary:
Lesley M. Sibner, AMS, lsibner@duke.poly.edu


Accommodations

Participants should make their own arrangements directly with a hotel of their choice as early as possible. Special rates have been negotiated with the hotels listed below. Rates quoted do not include sales tax of 10.25%. The AMS is not responsible for rate changes or for the quality of the accommodations. When making a reservation, participants should state that they are with the American Mathematical Society (AMS) Meeting at Bard College group. Cancellation and early checkout policies vary; be sure to check when you make your reservation.

This is a holiday weekend in a very popular tourist area. Participants should make reservations early. Please note there are no accommodations within walking distance of Bard. There are some Bed and Breakfast
Inns closer than the hotels listed below, but not within walking distance. See the list published by the college at http://www.bard.edu/tools/services/accommodations/index/php.

The following hotels are in Kingston, NY, about 20 minutes south of campus by car and about one hour south of Albany International Airport. Limited shuttle service between these hotels and campus will be provided by Bard College for the meeting days:

Holiday Inn, 503 Washington Ave. (New York State Thruway, I-87, exit #19), Kingston, NY 12401; phone: 845-338-0400, fax: 845-340-1908. Full-service newly-decorated hotel with restaurant and lounge, indoor heated pool, fitness center, data ports in guest rooms; US$149/single or double occupancy. N.B. If staying on Saturday night (10/8), there is a two-night minimum, so you must also stay Friday or Sunday night as well. Deadline for reservations is September 7, 2005. Cancellation and early checkout policies vary; be sure to check when you make your reservation.

Ramada Inn, Route 28, NYS Thruway Exit 19, Kingston, NY 12401; phone: 845-339-3900, fax: 845-338-8464. Full- service hotel changing to Quality Inn by June 1, includes indoor heated pool, restaurant and lounge on premises, data ports in guest rooms; US$99/single or double. Deadline for reservations is September 7, 2005. Cancellation and early checkout policies vary; be sure to check when you make your reservation.

Super 8 Motel, 487 Washington Ave. (I-87 exit #19), Kingston, NY 12401; phone and fax: 845-338-3078. Modest hotel with restaurants within walking distance. US$75/single or double. Cancellation and early checkout policies vary; be sure to check when you make your reservation.

Food Service

Information will be available at the meeting.

Local Information

The mathematics department's webpage is located at the university's homepage http://www.bard.edu/. Campus and area maps, as well as travel information, can be found at http://www.bard.edu/campus/maps/.

Other Activities

Book Sales: Examine the newest titles from the AMS! Many of the AMS books will be available at a special 50% discount available only at the meeting. Complimentary coffee will be served courtesy of AMS Membership Services.

AMS Editorial Activity: An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you would like to discuss with the AMS, please stop by the book exhibit.

Parking

Visitors can park in any of the campus lots at no charge. The closest parking is in the gravel lot across from Olin Hall as well as a large paved lot a short distance away.

Registration and Meeting Information

The meeting is at Bard College, Annandale-on-Hudson, New York. The talks will take place in Olin Hall, Olin
Language Center and Hegeman. The Invited Addresses will be in Olin Auditorium.

The registration desk, located in the Atrium, Olin Hall, will be open Saturday, October 8, 7:30 a.m.­4:00 p.m. and Sunday, October 9, 8:00 a.m.­noon. Fees are US$40 for AMS or CMS members, US$60 for nonmembers, and US$5 for students, unemployed mathematicians, and emeritus members. Fees are payable on site by cash, check, or credit card.

Social Event

The department of mathematics will host a reception on Saturday, October 8, from 6:00 p.m. to 8:00 p.m. in Manor Café.

Travel

The official airline for the meetings is Delta Airlines. Take advantage of Delta's new SimpliFares™ and enjoy the following benefits:

* No Saturday-night stay required--more flexibility

* Always affordable--realize up to 50% savings on everyday fares in the contiguous forty-eight states

* Lower change fees--reduced from $100 to $50 to change travel plans

* Just eight fares--less guessing and easier planning

To make immediate reservations call Delta Air Lines at 800-221-1212. Be sure to reference US738367060 or visit http://www.delta.com and enter SkyBonus account number US738367060 in your passenger information screen to be recognized as a participant of the AMS Meeting. Your benefits include:

* No service fees

* 1,000 SkyMile bonus points

* Skip the airport lines; check in online

Albany International Airport, 965 Old Albany Shaker Rd., Latham, NY, is the closest airport serving most major airlines and is located about 60 miles from campus. Travel from the airport to the campus is available by taxi (approximate fare is US$104.50 plus round-trip tolls) or Greyhound Bus service (http://www.greyhound.com or call 800-231-2222 or 845-331-0744). The bus fare is around US$38 round trip and service is very limited. The bus station in Kingston is across the street from the Super 8 and Holiday Inn.

Some travelers may find it more convenient to fly into Newark Liberty International Airport (EWR), about 120 miles from Bard. Transfer is available from EWR to the New York Port Authority at 8th and 42nd street in midtown New York City (Olympia Airport Express, 212-964-6233 or 908-354-3330; fare is US$12) and on to Kingston via Trailways bus service (http://www.trailwaysny.com/) where the round-trip fare is approximately US$41. The bus station in Kingston is across the street from the Holiday Inn and Super 8.

Also see the Bard College website for links to other airports and local transportation at http://www.bard.edu/admission/visiting/ and http://www.bard.edu/ campus/maps/.

Car rentals are available at the Albany airport from several companies; see http://www.albanyairport.com/3/ground/car.html. Payless Car Rental seems to have the cheapest cars at around $30/day plus taxes and fees (as of August 9, 2005). Please be aware that rental costs can vary dramatically between companies and different dates. Because this area of New York is a popular tourist location in the fall, prices for car rentals will most likely increase.

Special Travel Information for International Participants. Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the U.S. found at http://www7.nationalacademies.org/visas/Traveling_to_US.html and http://travel.state.gov/visa/index.html. If you need a preliminary conference invitation in order to secure a visa, please send your request to dls@ams.org.

If you discover you do need a visa, the National Academies website (see above) provides these tips for successful visa applications:

* Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore, applicants should provide proof of "binding" or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following:

* family ties in home country or country of legal permanent residence,

* property ownership,

* bank accounts,

* employment contract or statement from employer stating that the position will continue when the employee returns.

* Visa applications are more likely to be successful if done in a visitor's home country than in a third country.

* Applicants should present their entire trip itinerary, including travel to any countries other than the United States, at the time of their visa application.

* Include a letter of invitation from the meeting organizer or the U.S. host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered.

* If travel plans will depend on early approval of the visa application, specify this at the time of the application.

* Provide proof of professional scientific and/or educational status (students should provide a university transcript).

This list is not to be considered complete. Please visit the web sites above for the most up-to-date information.

Weather

During October the average high and low temperatures are 62 and 41, respectively (degrees Fahrenheit).

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Inquiries:  meet@ams.org