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Guidelines for Arranging Meetings in Cooperation with the AMS

AMS cooperation must be approved by the AMS Secretariat (which consists of the four Associate Secretaries and the Secretary).

Approval, if granted, will be for a single conference (that is, approval of a given conference in a series will carry no assurance of approval for any subsequent conferences).

The organizers agree that AMS will bear no financial or legal liability for the conference.

Participation by the AMS must be recognized on all conference announcements and programs using "in cooperation with the American Mathematical Society (AMS)" or by listing the American Mathematical Society as a "cooperating society".

Requests for cooperation should be made as early as possible; the AMS may not be able to grant requests that arrive too late in the promotion cycle. The AMS will expect to be allowed to appoint one member of the Program Committee, which appointment should be made early enough for meaningful participation in the planning of the program. Ideally, a request for cooperation should arrive prior to or at the time of the first public announcement of the conference.

The AMS will consider diversity issues when deciding whether to cooperate in a given conference.

If a discounted registration fee is offered to members of any sponsoring or cosponsoring organization, the same discounted fee must also be offered to AMS members.

The AMS may request a final list of speakers, including contact information (affiliation, mailing address, phone number, email), and of attendees.

As a cooperating society, AMS agrees to have its name used in promoting the conference and to publicize the conference in the appropriate section of the AMS Notices and the relevant portion of the AMS website.

All correspondence should be directed to [the Secretary].

These Guidelines were adopted by the AMS Council in January 2010.

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